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            Tips for great presentations

            Modified on Thu, 7 Aug at 10:52 AM

            On this page

            • Design your presentation
            • Tips to build your presentation
            • Tips when presenting

            Design your presentation

            Use a template from the Template Gallery

            1. On your computer, go to Google Docs, Sheets, Slides, Forms, or Sites homepage.
            2. At the top right , click Template Gallery.
            3. Click the template you want to use.
            4. A new file with the template opens.

            Use a template with your organization's branding

            1. On your computer, open a presentation in Google Slides.
            2. In the top left, click Templates .  
            3. At right, click the template you want to use.

            Use Theme builder to create template slides

            1. Go to Slides.
            2. Choose an option:
              • Open an existing presentation.
              • To create a new presentation, click New .
            3. (Optional) To rename your presentation, click Untitled presentation and enter a new name.
            4. (Optional) To add more slides, click Slideand thenNew slide.
            5. Click Viewand thenTheme builderand thenclick the template slide to edit it.
            6. (Optional) To choose an existing theme, on the right, select a theme.
            7. From the toolbar, choose options to customize the template.
            8. When you're done, at the top of the slide, click Close .

            Import themes from other presentations

            Import a theme from another presentation

            1. On your computer, open a presentation in Google Slides.
            2. At the top, click Side  >  Change theme.
            3. In the bottom right, click Import theme.
            4. Double-click the presentation you want to use.
            5. Click the theme you want.
            6. Click Import theme.

            Import slides from another presentation

            1. Open a presentation.
            2. Click Fileand thenImport slides.
            3. Choose a presentation from Drive or choose a presentation to upload from your computer.
            4. Click Select.
            5. Click the slides in the presentation you’d like to import. Use the Select Slides: All option to quickly select all slides.
            6. Check the Keep original theme box if you want to import the slides unmodified. Uncheck the box if you want the slides to fit into the look of your new presentation.
            7. Click Import slides.

            Do more with add-ons & scripts

            Install an add-on

            1. On your computer, open a document, spreadsheet, or presentation.
            2. Click Extensions and then Add-ons and then Get add-ons.
            3. Point to an add-on to find a short description. To find a full description, click the add-on.
            4. To install the add-on, click Install and then Continue.
            5. For most add-ons, a message will appear requesting access to data that the add-on needs to work. Read the message, then click Allow.
            6. After the add-on installs, click Done.

            Create a script

            1. In Docs, Sheets, Slides, or Forms, open a document, spreadsheet, presentation, or form.
            2. If you’re using Docs, Sheets, or Slides, click Extensionsand thenApps Script.
            3. If you’re using Forms, in the top-right corner, click Moreand thenScript editor.
            4. Create your script.

            Tips to build your presentation

            Analyze presentation data with charts

            If your Slides presentation has a lot of data, help your audience easily visualize it by turning your information into charts. Just create a chart in Sheets and add it to your presentation. Your chart is linked to your Sheets data, so any changes you make to your data automatically update in your presentation.

             

            Add a chart from Google Sheets to a presentation

            1. On your computer, open a document or presentation in Google Docs or Google Slides.
            2. Click Insert and then Chart and then From Sheets.
            3. Click the spreadsheet with the chart you want to add, then click Select.
            4. Click the chart you want to add.
              • If you don't want the chart linked to the spreadsheet, uncheck "Link to spreadsheet."
            5. Click Import.

            Edit chart data from a slide

            1. On your computer, open a document or presentation in Google Docs or Google Slides.
            2. Click a chart or table to select it.
            3. In the top right corner of the chart or table, click Link options Down arrow and then Open source.
            4. You can now change the original file.

            Update your chart to the latest data

            If you make a change in your spreadsheet, you might want to make sure your chart gets updated in your presentation

            1. On your computer, open a document or presentation in Google Docs or Google Slides.
            2. In the top right corner of the chart, table, or slide click Update.

            Enhance your presentation with images & video

            Add an image to a presentation

            1. On your computer, open a document or presentation in Google Docs or Slides.
            2. Click Insert and then Image.
            3. Choose where to get your image from.
              • Upload from computer: Insert an image saved on your device.
              • Stock & web: Insert stock images, GIF files, stickers, and Google images.
              • Drive & Photos: Use an image from your Google Drive or Photos library.
              • Camera: Use your device’s camera to add an image.
              • By URL: Insert a link to your image or insert a .gif.
            4. Click Insert or Open.

            Create images based on slide content with Gemini

            1. On your computer, open Google Slides.
            2. At the top, click Ask Gemini .
            3. In the side panel, you can:
              • Create an image based on a selected slide: For example, you can enter Create an image or Suggest images for this slide.
              • Select a suggested prompt: Gemini in Slides might suggest images based on the content of your slides.
              • Create your own prompt: For example, you can ask Create an image of a dog with glasses.
            4. Press Enter.
            5. Point to a specific image and click Insert .
            6. (Optional) To send feedback about the image, click Good suggestion or Bad suggestion .
            7. You can also:
              • Edit the prompt: Click Edit Prompt .
              • Generate more images: At the bottom, click Generate more .

            Create a video with Vids

            1. On your computer, open Google Vids.
            2. Choose an option:
              • Help Me Create: Create a video with AI in Google Vids. 
              • Select a template: Build your video based on a template that you select. 
              • Start with a recording: Build your video with a video, audio, or screen recording. 
              • Upload media: Build your video by recording yourself (audio narration or a full video recording), your computer screen, or both. 

            Add transitions & animations

            Animate text or images

            1. On your computer, open a presentation in Google Slides.
            2. Click the text or image you want to animate.
            3. Click Insert and then Animation.

            Add slide transitions

            1. On your computer, open a presentation in Google Slides.
            2. On the left, click the slide you want to transition to.
            3. Click Slideand thenChange transition.

            Change animations & transitions

            1. On your computer, open a presentation in Google Slides.
            2. Click View and then Animations.
            3. Click the animation you want to change.
            4. To change the speed of the animation, drag the slider.
            5. To animate lists one line at a time, check the box next to "By paragraph."

            Add flowcharts & diagrams

            Create a flowchart, diagram, or other type of drawing

            1. On your computer, open a document.
            2. In the top left, click Insert and then Drawing and then From Drive.
            3. Click the drawing you want to insert. 
            4. Click Select.

            Add your drawing to a presentation

            1. On your computer, open a document.
            2. In the top left, click Insert and then Drawing and then From Drive.
            3. Click the drawing you want to insert. 
            4. Click Select.

            The inserted drawing is linked to the original drawing.

            • To update the drawing—Click the drawing. In the top right, click Update.
            • To unlink the drawing—Click the drawing. In the top right, click Unlink Unlink .

            Add a diagram to your presentation

            Important: You can insert a diagram in any language that uses the Latin alphabet.

            1. On your computer, open a presentation in Google Slides.
            2. Go to the slide where you want to add the diagram.
            3. At the top, click Insert and then Diagram.
            4. Choose your style, number of levels, and template.
            5. The diagram will get added to the slide. You can change it how you want.

            Space table rows & columns evenly in Slides

            Evenly space table rows & columns in Slides

            1. On your computer, open a document or presentation.
            2. Right-click a table.
            3. Click Distribute rows or Distribute columns.

            Add text with your voice

            Start voice typing in a document

            1. Open a document in Google Docs in a supported browser.
            2. Click Tools and then Voice typing. A microphone box appears.
            3. When you're ready to speak, click the microphone.
            4. Speak clearly and at a normal volume and pace.
            5. When you're done, click the microphone again.

            Start voice typing in Slides speaker notes

            1. On your computer, in a browser, open a presentation in Google Slides.
            2. At the top left, in the menu bar, click Tools and then Dictate speaker notes .
              • The speaker notes open and a microphone box displays.
            3. When you're ready to speak, click Microphone .
            4. Speak clearly and at a normal volume and pace.
            5. When you're done, click Microphone .

            Record a video or audio clip in the Vids recording studio

            1. On your computer, open a video in Google Vids.
            2. From the timeline, click the scene where you want to add the recording.
            3. In the side panel, click Record , then select:
              • Camera  : To capture video and audio from your computer’s camera and microphone.
              • Camera and screen  : To capture video and audio from your computer’s camera and microphone and your computer screen.
              • Screen  : To record your screen with system audio.
              • Voiceover  : To capture audio only from your computer’s microphone.
            4. At the bottom of your screen, click Start recording .
            5. To stop or pause the recording, at the bottom of your screen, click Pause recording .
            6. To watch or listen to your recording, click Preview .
              • To add your recording to a video, click Insert .
                • If you want to reuse the recording in a different video, you can copy and paste it into a new video.

            Tip: If your scene has a video placeholder where you want to add your recording, click Record video  in the placeholder to open the recording studio.

            Use a teleprompter in the Vids recording studio

            If you select either Camera or Camera and screen  when you record a video clip, you can add a script and use a teleprompter.

            1. On your computer, open a video in Google Vids.
            2. From the timeline, click the scene where you want to add the recording.
            3. In the sidebar, click Scripts .
            4. In the Scripts side panel, add a script.
            5. Click Record myself .
            6. Select an option:
              • Camera : Capture video and audio from your computer’s camera and microphone.
              • Camera and screen : Capture video and audio from your computer’s camera, microphone, and screen.
            7. Select your teleprompter mode:
              Teleprompter modeDescriptionTips
              Read alongAs you read from the script, Vids helps follow your speech to highlight the current portion of your script and scrolls to match your progress.
              • When you turn on read along mode, your browser controls the speech-to-text service. It determines how speech is processed and sends the text to Google Vids.
              • Read along teleprompter is a Vids generative AI feature.
              RollingThe script scrolls at a constant speed.
              • To adjust the speed in which your script shows: Next to Speed , use the slider.
              ManualManually update your place in the script as you read.
              • Scroll the script up or down with your mouse or press the up or down arrows on your keyboard.
              • To adjust text size: Below where the script displays, find the Text size .
                • To adjust text to your preferred size, use the slider.
              • To edit your script: Below the teleprompter, click Edit .
                • In the Script side panel, update your script.
            8. When you’re ready, select Start recording  at the bottom of your screen.
            9. When you’re done, select Pause recording  at the bottom of your screen.
            10. To watch your recording, click Preview .
              • To add your recording to your video, click Insert .
                • Tip: If you want to reuse a recording you’ve created in one video in a different video, you can copy and paste your recording into a new video.

            Change how text fits in placeholders and text boxes

            Customize how text fits in placeholders and text boxes

            1. Go to Slides.
            2. Open an existing presentation or click New .
            3. Select the placeholder or text box.
            4. Next to the box, click the icon and choose an option:
              • To allow text to exceed the placeholder or box, select Do not autofit.
              • To resize text based on the size of the placeholder or box, select Shrink text on overflow.
              • To resize the placeholder or box to fit the text, select Resize shape to fit text.

            Customize default setting for new text boxes

            You can change the setting for any new text boxes you create. Changing the setting will not affect any placeholders or boxes in templates.

            1. Open an existing presentation or click New .
            2. Go to Toolsand thenPreferences.
            3. Check the Use custom autofit preferences box.
            4. Under Theme text placeholders and New text boxes, select Do not autofit, Shrink text on overflow, or Resize shape to fit text.
            5. Click OK.

            Tips when presenting


            Present to remote audiences


            Control Slides presentations in Google Meet

            If you’re using Google Meet on an eligible work or school account, you can control Google Slides presentations from within a Google Meet video meeting. You can also make other people in the video meeting co-presenters.

            Important: To control a Google Slides presentation from a Google Meet video meeting, you must use a computer with a Chrome browser.

            1. In a Chrome tab or window, open the Slides file you want to present.
            2. In a different Chrome window, open Google Meet and join a video meeting.
            3. At the bottom of the meeting screen, click Present now and then A Tab.
              • You can either present from the Google Meet tab, or present directly from the Slides tab.
            4. Select the tab with the Slides presentation, then click Share.
            5. In Google Meet, at the bottom right of the screen, click Start slideshow.
              • Important: You can only control a presentation in Google Meet when you're in slideshow mode.
            6. The control panel at the bottom right of the presented screen lets you:
              • Click to the next or previous slide with the arrow buttons.
              • Jump to a specific slide by clicking the slide number, and choosing from the list of slides.
              • Choose co-presenter(s).
                • Click Add a co-presenter Add a co-presenter. Then, next to the person you want to select, click More More and then Add as co-presenter and then Add.
              • Open a panel for speaker notes in the Google Meet video meeting by clicking Show speaker notes Speaker notes. If you have speaker notes open, you can click Hide speaker notes Speaker notes.
              • Open links or play media embedded in the presentation.
                • After you click Slides media and hyperlink controls Play, a list of the links and media for the current slide will appear.
              • End the slideshow by clicking Exit slideshow .

            Remember key points with speaker notes

            View a presentation with speaker notes

            1. Open a presentation in Google Slides.
            2. In the top right corner, next to Slideshow , click the Down arrow .
            3. Click Presenter view.
            4. Click Speaker notes.

            Focus your audience's attention with a built-in laser pointer

            Use other options when you're presenting

            When you present, you can choose more options from the toolbar at the bottom of the presentation window:

            • Select slides to present from a list
            • Open "Presenter" view
            • Turn on laser pointer
            • Print the presentation
            • Download the presentation in PDF or PPTX format

            Skip slides you don't want to show

            1. On your computer, open a presentation in Google Slides.
            2. At the left, right-click the slide or slides you want to skip.
            3. Click Skip Slide.
            4. Optional: To show a skipped slide, click Skip Slide again.

            Engage your audience with interactive Q&A sessions

            You can start a live Q&A session in your Google Slides presentation and present questions at any time. Viewers can ask questions from any device.

            Start your Q&A & get questions from viewers

            1. Open a Google Slides presentation.
            2. At the top, next to Slideshow , click the Down arrow .
            3. Click Presenter View.
            4. In the new window, click Audience tools.
              • To start a new session, click Start new.
              • To resume a recent session, click Continue recent.
              • To end Q&A, click the on/off switch in the Q&A window.
                • Tip: Even if you don't turn off Q&A, the Q&A view closes shortly after you end your Google Slide presentation.

            When you start the session, a short URL for the presentation shows up at the top of the slides as you're presenting. Viewers can enter the URL in their browser to submit a question. You'll see questions in the Presenter view window.

            Display a question to viewers

            Presenters can display audience questions in a presentation:

            1. Under "Audience Tools," find a question to display.
            2. Click Present.
              • To change the question, find a different question and click Present.
              • To hide the question, click Hide.



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