Tips to collaborate during video meetings

Modified on Mon, 22 Sep at 1:12 PM

Tips to communicate

Learn how

Raise your hand

Scroll to the bottom of the screen click Hand raise .

Lower your hand

Scroll to the bottom of the screen click Lower hand .

Pin a meeting participant or presentation

Learn how

Important:

You can't pin things in companion mode.
You can only pin things when you join with full audio and video.
If you use a sign language interpreter, pin the presentation and interpreter at the same time.
You can pin a participant, presentation, or up to 6 items in Google Meet.
Hosts and co-hosts can pin up to 3 tiles for other participants.

Pin up to 3 things in Google Meet

Your meeting room: Next to the room, click Pin .
Participants, presentations, or rooms: Next to the meeting participant, presentation, or room, click Menu Pin .

Tip: If 3 items are already pinned, the option to pin is grayed out on additional tiles.

To unpin, click Menu Unpin .

Present to a video meeting using your mobile camera

Learn how

Reverse your camera on Android

Open the Meet app .
Join a video meeting.
On the top right corner, tap Switch camera .

Reverse your camera on iOS

Open the Meet app .
Join a video meeting.
On the top right, tap Switch camera .

Provide meeting details and attachments

To give your guests important event information, you can add documents, spreadsheets, meeting notes, and other files directly to an event. You can find video call details and attachments from within a meeting.

Learn how

Join a Meet video meeting.
At the bottom right, click the Meeting details Copy joining info .
Paste the meeting details in an email, chat, or other app.
Click Send.

Tip: To open files attached to the calendar event, click Attachments Attach .

Tips for group interactions

Hold a Q&A session

During a video meeting, you can use Q&A in Meet to submit and upvote questions without disrupting the flow of the meeting or an important presentation. After a meeting, the moderator gets a detailed report of all the questions.

Learn how

Ask other participants a question

In a meeting, at the bottom right, click Activities click Questions.
At the bottom right, click Ask a question.
Enter your question click Post.
- To ask your question anonymously, check the option "Post Anonymously."

Find, upvote, or delete a question

In a meeting, at the bottom right, click Activities click Questions.
- To sort questions by popularity or chronologically, next to "Popular," click Down arrow and select an option.
- To view everyone’s questions, click All questions.
- To view only your questions, click My questions.
- To upvote a question, on the question, click Upvote .
- To delete a question, on the question, click Delete .

Use a virtual whiteboard for brainstorming

With Meet you can also use 3rd party add-ons, such as Miro, to collaborate with other video call participants in real-time.

Let people vote in a poll

Learn how

Create a poll (for meeting moderators)

In a meeting, at the bottom right, click Activities click Polls.
Click Start a poll.
Enter a question and add options for the poll.
- Tip: You can let users respond anonymously to Polls. Before you save or launch your poll, turn on Responses appear without names .
Choose one:
- To post your poll, click Launch.
- To save your poll so you can launch it later, click Save.
Tip: Polls you save remain listed under Polls for the duration of the meeting. After the call ends, all polls are permanently deleted. Meeting moderators are emailed a polling report at the end of the meeting.
After a poll is launched, to vote on your own poll, select one of the optionsclick Vote.

Submit a response for a poll (for meeting participants)

In a meeting, at the bottom right, click Activities click Polls.
In the poll, select your response click Vote.
Tip: After you click Vote, you can’t change your response.

Use breakout rooms

Learn how

Create breakout rooms in advance on Calendar

In calendar.google.com choose either:

For a new meeting:

Create a new Google Calendar event.
Click Add Google Meet video conferencing.
Add participants.
Click Change conference settings .
On the left, click Breakout rooms .
Choose the number of breakout rooms, then choose an option:
- Drag participants into different rooms.
- Enter names directly into a room.
- Click Shuffle to mix the groups.
Click Save.

For an existing meeting:

Open an existing Google Calendar event.
Click Edit event .
Under Event Details, click Change conference settings .
On the left, click Breakout rooms .
Choose the number of breakout rooms, then choose an option:
- Drag participants into different rooms
- Enter their name directly into a room
- Click Shuffle to mix the groups
Click Save.

Create breakout rooms during a video meeting

On your computer, start a meeting.
At the bottom right, click Activities Breakout rooms.
- Tip: To prevent students from having the ability to create breakout rooms, admins should reserve Meet creation privileges for faculty or staff only.
In the Breakout rooms creation panel, choose the number of breakout rooms. You can create up to 100 breakout rooms in a call.
Call participants are distributed across the rooms. To manually move people into different rooms, you can:
- Enter the participant’s name directly into a breakout room.
- Drag and drop a participant’s name into another breakout room.
- Click Shuffle to randomly mix up the groups.
At the bottom right, click Open rooms.

Live stream a video meeting

Learn how

Create a live stream event

Open Google Calendar.
Click Create Event More options.
Add the event details, such as date, time, and description.
Add the guests that can fully participate in the video meeting.
- All guests added to this event can be seen, heard, and present their screen.
- People from other organizations and trusted domains can be added. Only people in your organization can record and control streaming.
Next to Join with Google Meet, click the Down arrow Add live stream.
Click Save Send.
Note: Streaming does not automatically start. During the meeting, at the bottom right, click Meeting tools Live Streaming Start streaming.

Track attendance in video meetings

Learn how

Track attendance in Google Meet

Inside a meeting:

From the bottom, click Host controls .
From the side panel that opens, toggle Attendance tracking on or off.

Track attendance from your Calendar

Go to calendar.google.com and chose one:

Create a new event click Add Google Meet video conferencing.
1. On the right, click Change conference settings .
2. Check the box next to "Attendance tracking" click Save.
3. Finish setting up your event.
Click an existing meeting click Edit event .
1. Under event details, click Change conference settings .
2. Check the box next to "Attendance tracking" click Save.