Schedule an event with co-workers

Modified on Wed, 9 Jul at 5:08 PM

Create an event

On your computer, open Google Calendar.
Optional: If you want to add guests to your event, on the left click Search for people and start typing the names of your guests.
Click any time on the calendar that doesn't already have an event scheduled.
Add a title to the event, and any event details.
Click Save.

Go to Settings SettingsView optionscheck the View calendars side by side in Day View box.
When creating an event and adding guests, set your Calendar to Day view.

On your computer, open Google Calendar.
Create a new event or open an existing one.
- To edit an existing event, click Edit event .
If your account is part of an organization with Rooms, click Rooms.
- Based on who you invite, you can choose from suggested rooms or search for a new one.
- Click the rooms or resources you want to add.
Click Save.

On your computer, open Google Calendar.
Create an event.
Optional: Enter the title, time, guests, and other details.
Click Add description or attachments Create meeting notes Save.
- Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

On your computer, open Google Calendar.
Select an option:
- Click an event Take meeting notes.
  Pre-populated meeting notes with event details are attached to your event.
- Click an event Menu Attach a document.
  Selected meeting notes are attached to your event.
Meeting notes open in a new window. On the right, click Share.

On your computer, open Google Calendar.
Create an event or open an existing event you have edit access to.
- For new events, click More options.
- For existing events, click Edit .
In the event, find the conferencing field.
- To remove an existing video conference, click Remove .
- To add a new conference, click Add Google Meet video conferencing.
  Tip: To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire.
- If you installed a conferencing add-on from the Google Workspace Marketplace, select the conferencing provider from the “Add conferencing” dropdown menu.
Click Save.

On your computer, open Google Calendar.
Click an event Edit event .
On the right, under "Guests," start typing the name of the person and choose someone from your contacts. You can also type an email address to invite people who aren't in your contacts list.
- To mark a guest as optional, next to the guest’s name, click Mark optional .
  - If the icon doesn’t show, hover over the guest's name.
When you're done editing your event, click Save.

If you create an event, you can delete the event. This takes the event off your calendar, and off the calendars of everyone else invited.

You have approximately 30 days to restore an event that you deleted by mistake.

Open Google Calendar.
In the top right, click Settings menu Trash. You find the events deleted from this calendar.
- To restore an individual event, next to the event, click Restore .
- To restore selected events, above the list, click Restore all selected .