Get Calendar productivity tips

Modified on Wed, 9 Jul at 5:11 PM

Create tasks in Calendar

Outlook: Create tasks	Calendar: Tasks
Outlook 2016 Outlook 2013 Outlook 2010	Go to Google Calendar. Choose an option: In your calendar, click an empty slot on your calendar. In the top left, click Create. Click Task. Enter your task details. Click Save. Tips: Any tasks with dates you create in the Tasks app appear on Google Calendar. A list of all uncompleted tasks from the last 365 days is available in your current day on Google Calendar.

Outlook:
Create tasks

Calendar:
Tasks

Outlook 2016

Outlook 2013

Outlook 2010

Go to Google Calendar.

Choose an option:
- In your calendar, click an empty slot on your calendar.
- In the top left, click Create.
Click Task.
Enter your task details.
Click Save.

Tips:

Any tasks with dates you create in the Tasks app appear on Google Calendar.
A list of all uncompleted tasks from the last 365 days is available in your current day on Google Calendar.

Get your daily agenda in your inbox

Calendar: Daily agenda

You can get an email each morning with your daily agenda.

In Calendar, go to Settings Settings.
On the left under Settings for my calendars, click your name and go to Other notifications.
In the Daily agenda field, click the Down arrow next to None and select Email.

Use filters to move Calendar responses out of your Gmail inbox

Outlook: Rules	Calendar and Gmail: Create filters
Outlook 2016 and 2013 Outlook 2010	Open Gmail. In the search box at the top, click Show search options . In the To field, enter your email address. Next to Has the words, enter invite.ics OR invite.vcs. Check the Has attachment box. Click Create filter. Check the Apply the label box and choose a label to automatically sort incoming event response messages. If you want response messages to be automatically moved out of your inbox, but want to be able to access them later, check the Skip the Inbox Archive it box. Click Create filter.

Outlook:
Rules

Calendar and Gmail:
Create filters

Outlook 2016 and 2013

Outlook 2010

Open Gmail.
In the search box at the top, click Show search options .
In the To field, enter your email address.
Next to Has the words, enter invite.ics OR invite.vcs.
Check the Has attachment box.
Click Create filter.
Check the Apply the label box and choose a label to automatically sort incoming event response messages.
If you want response messages to be automatically moved out of your inbox, but want to be able to access them later, check the Skip the Inbox Archive it box.
Click Create filter.

Set working hours

Outlook: Show work hours	Calendar: Set working hours
Outlook 2016 and 2013 Outlook 2010	On your computer, open Google Calendar. At the top right, click Settings Settings. On the left, under "General," click Working hours. Tip: If your admin has turned on working location, click Working hours & location. In the "Working hours" section, click Enable working hours. Select the days you work the times you work. You can split the hours you work based on when you're available. To add more than one time period to your workday, next to a day of the week, click Add . To remove a time period, click Remove . Tip: When you add work hours, the start time must be before the end time. Calendar may suggest working hours based on your time zone, the work patterns in your country, and your schedule. You can accept, decline, or edit these suggestions.

Outlook:
Show work hours

Calendar:
Set working hours

Outlook 2016 and 2013

Outlook 2010

On your computer, open Google Calendar.
At the top right, click Settings Settings.
On the left, under "General," click Working hours.
- Tip: If your admin has turned on working location, click Working hours & location.
In the "Working hours" section, click Enable working hours.
Select the days you work the times you work.
You can split the hours you work based on when you're available.
- To add more than one time period to your workday, next to a day of the week, click Add .
- To remove a time period, click Remove .

Tip: When you add work hours, the start time must be before the end time.

Calendar may suggest working hours based on your time zone, the work patterns in your country, and your schedule. You can accept, decline, or edit these suggestions.

Create an appointment schedule in Calendar

Outlook: Create separate appointments for each guest	Calendar: Create an appointment schedule
Outlook 2016 Outlook 2013 Outlook 2010	On a computer, open Google Calendar. At the top left, click Create . Click Appointment schedule. Enter a title. The title is visible to anyone who has the link to your booking page. The title appears on your calendar for the schedule and incoming bookings. To set an appointment duration, click the down arrow . Appointments must be at least 5 minutes long. Set the date, time, and time zone of your appointments. You can set up a one-time or recurring appointment schedule. Tip: To add multiple time slots for a single day, click Add another period to this day . Choose settings for your appointment availability, such as your scheduling window or days when you won't be available. Choose a primary or secondary calendar where you want to add your appointment schedule. Tips: Once you create an appointment schedule, you can't edit it to be on a different primary or secondary calendar. Anyone with edit permission to a secondary or primary calendar can make changes to the schedule and view incoming bookings. Optional: To avoid conflicts for events created or accepted on primary or secondary calendars, under "Calendars," select Check calendars for availability. Then, select all calendars for which you don't want bookable times to be available during any created or accepted events. Important: Each appointment slot on a booking page can only be booked once even with this feature turned off. To add co-hosts to the appointment, enter the co-host's names or email addresses. You can also add Google Groups directly. Click Next.

Outlook:
Create separate appointments for each guest

Calendar:
Create an appointment schedule

Outlook 2016

Outlook 2013

Outlook 2010

On a computer, open Google Calendar.
At the top left, click Create .
Click Appointment schedule.
Enter a title.
- The title is visible to anyone who has the link to your booking page.
- The title appears on your calendar for the schedule and incoming bookings.
To set an appointment duration, click the down arrow .
- Appointments must be at least 5 minutes long.
Set the date, time, and time zone of your appointments.
- You can set up a one-time or recurring appointment schedule.
- Tip: To add multiple time slots for a single day, click Add another period to this day .
Choose settings for your appointment availability, such as your scheduling window or days when you won't be available.
Choose a primary or secondary calendar where you want to add your appointment schedule.
- Tips:
  - Once you create an appointment schedule, you can't edit it to be on a different primary or secondary calendar.
  - Anyone with edit permission to a secondary or primary calendar can make changes to the schedule and view incoming bookings.
Optional: To avoid conflicts for events created or accepted on primary or secondary calendars, under "Calendars," select Check calendars for availability. Then, select all calendars for which you don't want bookable times to be available during any created or accepted events.
- Important: Each appointment slot on a booking page can only be booked once even with this feature turned off.
To add co-hosts to the appointment, enter the co-host's names or email addresses.
- You can also add Google Groups directly.
Click Next.