Plan & hold meetings from anywhere

1. On your computer, open a Google Doc file.
2. In the document, click where you want to write.
3. On the left, click Help me write .
4. Enter a prompt that contains your instructions. For example:
   
   Imagine you are the lead on a project. Write an update to your executive leadership team on [Project X]. Include the current status for each business function and next steps. Use a formal, brief tone.
   
   
5. Click Create. 
6. Review the response.
7. (Optional) Click Refine then choose how you want Gemini to change the content.

8. When you're finished, click Insert.

1.3 Add meeting notes & agendas to Calendar events

Add meeting notes to events from Google Docs

1. On your computer, open a new or existing Google Doc you want to add to an event.
2. In the doc, type “@”.
3. In the pop-up menu, click Meeting notes.
4. Search for an event.
   1. Tip: You can type "next" to select the next meeting on your calendar. 
5. Select an event. Meeting notes are pre-populated with event details but aren't attached to the event.
   • If you’re the meeting organizer: A pop-up prompts you to share and attach the document to your event. To give access, click Share & attach.
   • If you’re not the meeting organizer: A pop-up prompts you to share the document. To give access, click Share. The document doesn't attach to the event.

Add meeting notes to a new event from Google Calendar

1. On your computer, open Google Calendar.
2. Create an event.
3. Optional: Enter the title, time, guests, and other details.
4. Click Add description or attachments  Create meeting notes Save.
   • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

Add attachments & notes to an existing event from Google Calendar

1. On your computer, open Google Calendar.
2. Select an option:
   • Click an event Take meeting notes.
     Pre-populated meeting notes with event details are attached to your event.
   • Click an event Menu Attach a document.
     Selected meeting notes are attached to your event.
3. Meeting notes open in a new window. On the right, click Share.

2. Schedule the meeting

2.1 Create a new event

1. On your computer, open Google Calendar.
2. Optional: If you want to add guests to your event, on the left click Search for people and start typing the names of your guests.
3. Click any time on the calendar that doesn't already have an event scheduled.
4. Add a title to the event, and any event details.
5. Click Save.

2.2 Add guests

1. On your computer, open Google Calendar.
2. On the left, click Search for people.
3. Start typing someone’s name and choose the person you want to meet with.
4. At the top left, click Create .
5. Click Find a time. If the guest you invited has shared their calendar with you, you'll see when they can attend.

2.3 Find a time that works for everyone across time zones

1. On your computer, open Google Calendar.
2. On the left, click Search for people.
3. Start typing someone’s name and choose the person you want to meet with.
4. At the top left, click Create .
5. Click Find a time. If the guest you invited has shared their calendar with you, you'll see when they can attend.

2.4 Book rooms

1. On your computer, open Google Calendar.
2. Create a new event or open an existing one.
   • To edit an existing event, click Edit event .
3. If your account is part of an organization with Rooms, click Rooms.
   • Based on who you invite, you can choose from suggested rooms or search for a new one.
   • Click the rooms or resources you want to add.
4. Click Save.

2.5 Set up video conferencing for remote guests

1. In Google Drive, open the Google Docs, Google Sheets, or Google Slides file you want to share or present.
2. (Optional) To edit a document, spreadsheet, or presentation simultaneously with your guests:
   1. In the upper-right corner, click Share.
   2. Add a title to your document and click Save.
   3. Add your meeting guests and give everyone Editor access.
   4. Click Send.
3. Open Google Meet and join the meeting.
4. Click Present now and choose what to share:
   • Your entire screen
   • A window
   • A tab
5. Click Share.

5.3 Assign tasks

1. In Docs, Sheets, or Slides, select the text you'd like to comment on.
2. Click Add comment .
3. Enter your comment in the box.
4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
5. (Optional) To assign the comment to a specific person, check the Assign to box.
6. Click Comment or Assign.